Save and retrieve data from Zaps using Storage by Zapier

Storage is a tool that allows you to create a data store to save and retrieve data from different Zap runs or Zaps. Using this tool does not count towards your task usage.

Available on plans:

Free

Pro

Team

Enterprise

1. Add a Storage step

• In the Zap outline, click the Action step or the plus sign + to add a new action. A dialog box will open.
• Search for and select Storage by Zapier.
• Click the Action event dropdown menu and select the storage action that you want your Zap to perform.
• Click Continue.

2. Set up a Storage account

Your store is identified and protected by the store secret that you enter when you create a Storage account. This is analogous to both a username and a password for your Storage account.

• In the Account tab, click Sign in to Storage by Zapier.
• In the dialog box, enter a value in the Store Secret field.
• Click Yes, Continue.

3. Set a value in your store

To set a value in your store:

• In the App & event tab, click the Event dropdown menu and select Set Value.
• In the Action tab:
  • Enter the Key that you want to use to identify your stored values.
  • Enter the Value to store. If this field is blank, the Zap will remove this key from your store.
• Click Continue.

Example

If you want to store your team’s Slack IDs, you can set the person’s name as the Key and their Slack ID as the Value.

4. Retrieve a value from your store

To retrieve a value from your store:

• In the App & event tab, click the Event dropdown menu and select Get Value.
• In the Action tab:
  • Enter the Key that you want to get a value from.
  • Click the Should This Step Be Considered A “success” When Nothing Is Found? dropdown menu to choose how the Zap should proceed if no record was found during the search.
• (Optional) Select the Create Storage by Zapier Value if it doesn’t exist yet? checkbox if you want to create a new value in your store if no value is found. Additional fields will appear for you to enter a value.
• Click Continue.

5. Advanced storage operations

There are a number of advanced storage operations for your Zaps:

• Get & Set a Child Value: store and retrieve a value based on a key and a child key.
• Remove Value & Child Value: independent actions to delete values.
• Set Value If: only set a value if the current value matches a previous value.
• Increment Value: store a number in a value and increment (or decrement) that number each time the Zap runs by a specified amount.
• Push Value onto List: add multiple values to a key in a list.
• Pop Value from List: remove a value from a list.
• Get List Values: return and format a list of values as a single piece of text based on a format.
• Get Secret: get your store secret to use in a Code step with a StoreClient.

Limitations

• Storage keys: up to 32 characters, up to 500 keys per Storage account.
• Storage values: up to 25 kilobytes.
• Storage will delete keys after 2 months of inactivity.
• Secrets: up to 36 characters.
• Store secrets must use UUID formatting. You can use the Online UUID Generator Tool to generate your store secret.
• Storage actions that use the same store secret will use the same store to store and retrieve data.
• For more info, see the Storage REST API.

Tip

If you need additional or long-term storage, you can use a spreadsheet app or database app to save and retrieve data from your Zaps.

Check out examples of how to use Storage by Zapier for more inspiration.